PHOTOGRAPHY services ON CAMPUS

POLICIES AND GUIDELINES

MISSION OF THE UNIVERSITY PHOTOGRAPHER

The university photographer provides images for all aspects of marketing on behalf of the university, and documents everyday life on the campus, as well as newsworthy events, and takes environmental portraits and head shots of faculty, staff, and students as needed for university purposes.  

PHOTOGRAPHY GUIDELINES

The photographer's primary responsibility is to provide images for the public affairs office and its marketing materials, including websites and print publications.  First priority is given to major events, including events hosted by the president, the Distinguished Lecture series and other notable guests, select sports events, holiday and other university celebrations, awards ceremonies, commencement and convocations, and alumni events.

These images may appear in the Southern Alumni Magazine, Southern Life (published 10 times per year), admissions materials including the view book, advertisements, news releases, bulletins, departmental brochures, directories and handbooks, and university websites. These images may also be used by media with permission from Public Affairs and must include the appropriate photo credit.

Upon request, the university photographer may be available to cover events and provide images for other departments on campus and for other university purposes, though such coverage cannot be guaranteed. Delivery of images from such other events ranges from two to four weeks.

PHOTOGRAPHY SERVICES

Request for Services click here

Photography services are only available upon written request and depend upon the availability of the photographer.  There may be a charge to a university department for enlargements, digital files, and services.   To request photo services, please fill out the online request form three weeks before the event, or if three weeks' notice cannot be given, as early as possible before the event.  Requests submitted the day before or the day of the event may be honored only at the discretion of the public affairs office.  
 
Faculty and Staff Portraits

Faculty and staff members can have professional portraits taken for use in university publications, web pages, or professional publications.  At this time, there is no charge for professional portrait services.  Portrait sessions will be scheduled periodically throughout each semester.  Please email the university photographer, Isabel Chenoweth, to set up an appointment for a portrait. Delivery of head shots and other portraits ranges from two to four weeks.

IMAGE DATABASE

The public affairs office maintains a database of images, including stock images for media and publications, event photos, and portraits.  These images will be made available to other university departments and outside media agencies as needed.  A fee may apply. Please email the university photographer, Isabel Chenoweth, for information about accessing images in the database.

PHOTO RELEASES

All faculty, staff, and students who have portraits made by the university photographer or participate in a photo session for other university purposes must fill out a Photo Release Form.  A photo release is not necessary for public events and crowd shots where obtaining releases beforehand is infeasible.