Club Sports – Forms

Eligibility Forms

Before stepping onto the field of play, all club sport participants must fill out the following form.  It can be found by following the link below:

Club Sports Assumption of Risk Form

Purchasing Forms

Purchase Requisition - The Purchase Requisition (“PR”) is the document that defines the need for goods and/or services. The PR is an internal document; it does not constitute a contractual relationship with any external party. The PR establishes the reservation of funds for obtaining the goods and/or services; it also initiates the bidding process when necessary. The PR is the prelude to the Purchase Order(“PO”).

The online PR allows requests for the purchase of goods and/or services to be entered on an electronic form. Once completed, the form must be printed by the requester, and the appropriate Banner Org manager(s) must sign and date as their authority to expense the item(s) listed on the PR. The PR must then be forwarded to the Purchasing Department for futher processing.

Coach’s Incident Report Form

Our Incident Report Form is for the Club Sports team’s coaches.  It can be downloaded by clicking here.

Travel Forms

Travel Authorization - An approved Travel Authorization (Form CSUFRS-30) should be submitted to the Travel Office at least two (2) weeks prior to travel. If the Travel Authorization is submitted less than two (2) weeks prior to travel when using the current State Travel Agent, the employee may be required to pick up their airline tickets themselves if electronic ticketing is not used. An approved Travel Authorization is required for all out-of-state travel and in-state travel involving any non-mileage expense greater than $25.00 per trip. A travel authorization for outof- state travel at “no cost to the University” is required to be on file in the Travel Office, and the appropriate auto insurance must be on file in the Travel Office if using a personally owned vehicle (see page 4).

Off Campus Facilities Usage - The Off Campus Facilities Usage form is required for any off campus travel.  This form needs to be filled out and submitted to the Office of Student Life or the Office of Campus Recreation at least 14 days prior to travel.

On Campus Facilities Usage Form

Van Request - In order to reserve a van through the Office of Student Life, a Van Request form must be submitted in addition to all other necessary travel paperwork.  Please read the van policy below for more information.

Van Policy

The Van Policy was created by the Office of Student Life and the Department of Public Safety. To reserve a van, please file a van request form. Please visit the van usage calendar to see the van availability. The van calendar may not reflect all dates in which the van(s) are reserved for, but it is generally accurate.

If you are planning on traveling with a club or organization during the winter months, please read this Winter Advisory notice to learn about how to handle inclement weather.

In order to be eligible to drive the vans:

STUDENTS: You must submit a DAS form with a copy of your driver’s license to the Office of Student Life. You must then watch the driver training video. After watching the video, you must submit an acknowledgment form indicating you have been trained. The Office of Student Life will then email you when you are approved for driving the vans.

STAFF: You must watch the driver training video. After watching the video, you must email Sal Rizza, Associate Director of Student Life, at rizzas1@southernct.edu. The Office of Student Life will then email you when you are approved for driving the vans.