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Welcome to your new University Student Worker* job!

Before beginning your new job you will need to receive work authorization from the Center for Career Services.  Please print and complete the forms below, along with the Work Authorization Request your supervisor has provided.  All forms, as well as, proper identification and proof of work eligibility (appropriate ID and eligibility document are listed on page 2 of the I-9) must be submitted to Career Services in Schwartz Hall room 102.  If you have any questions please feel free to contact Career Services at 203-392-6536.

 

International Students Only: It is not necessary to complete the forms below.  Please complete only the Work Authorization and submit it to the Center for Career Services.  After your Work Authorization is approved you will work with Human Resources to complete the additional paperwork. 

 

In addition to the Work Authorization Received from your Supervisor, all of the following forms should be printed and either submited as instructed or retained for your records. **

 

I-9 Form- (Submit to Career Services) Be sure to bring proper identification and proof of work eligibility as listed on page 2 of the form. 

Federal W-4 (Submit to Career Services)

CT W-4 (Submit to Career Services)

State of CT Code of Ethics (Submit to Career Services)

Direct Deposit Authorization (Submit to Payroll)

Policy Statement (retain for your records)

Payroll Calendar (retain for your records)

 

**New forms must be completed by any student who has never worked on campus before, or who has had a break in employment of more than three months.  Students who have not had a break in employment, but are beginning a job in a new department will only need to complete a Work Authorization Request, supplied by the supervisor. 

 

FAQ's for Student Workers

Are you looking for a job on-campus?   Do you have questions about policies and procedures for your current on-campus job?   These are the answers to your frequently asked questions.

 

Descriptions of Required Forms

I-9- Federal Law requires all employees to show proof of identity and employment eligibility.  Most students use a driver's license and social security card, or permanent resident card.    For a complete list of acceptable documents please click here.

Federal and CT W-4 Forms- University employees must not advise students how to complete their tax forms.  If students are unsure what to claim they are encouraged to speak with a parent or guardian.  International students will complete their forms in the Human Resources Department after having the Work Authorization Request stamped at the Center for Career Services.  The Human Resources Officer will advise them of any tax treaties the US has with the student's home country. 

State of CT Code of Ethics- All CT state employees are required to review and agree to the State of CT Code of Ethics.  This code should guide you in making decisions when you are on the job.

Direct Deposit Authorization- Although direct deposit is not required it is strongly encouraged.  Authorizing the university to deposit your pay check directly to your bank account ensures you will get your check on time whether you are at home or on-campus, even if the university is closed for snow!

Policy Statement-  Signing the Student Employment Work Authorization Request form indicates that you have read and understood this policies statement.  Please be sure to obtain a new statement each semester to ensure you have the most up to date policy statement.  It is the responsibility of the employee and supervisor to ensure they are in compliance with all policies.

Payroll Calendar- Student Employment Work Authorization Request form deadlines, pay date, and timesheet deadlines can be found here.  

 

For more information you may contact Julia Doherty, Assistant Director, at the Center for Career Services, 203-392-6536.

 

*Please note that the University Student Worker Program is not to be confused with Federal Work-Study, which is coordinated by the Office of Financial Aid and Scholarships, located in the Wintergreen building.   They provide placement for those students who have been awarded Federal Work Study as a part of their financial aid package.   Financial Aid is located on the web at: http://www.southernct.edu/financialaid/