Hiring a New Univerity Student Worker*

 

As a supervisor of student workers you are an integral part of students learning experience.  For many students an on campus job may be the first time they will be working.  In addition to completing the necessary forms, take the time to ensure that both you and your student worker will have a positive transition by going over general guidelines such as the student worker policy statement, the payroll calendar, the job description, and your departments policies and expectations. 

 

Supervisors should initiate the following forms:

Work Authorization Request- This form must be completed by all supervisors in conjunction with their student workers twice a year (beginning of the academic year and summer).  

After you have completed the Work Authorization Request please direct students to the New student worker web page to complete additional paperwork.  Remind students that the Center for Career Services will not stamp their Work Authorization Requestwithout proper ID, as required by the federal I-9 form.   

 

Supervisors Verification Form-  If you are employing an international student you must complete this form and have the student bring it to the International Student Office, so that the student can be given the necessary paperwork to obtain a social security number.  International students must obtain a social security number before beginning their on-campus jobs.

 

Please post the following in your department and review them with new and returning student workerS:

Student Employment Policies Statement- Signing the Student Employment Work Authorization Request form indicates that you have read and understood this policies statement.  

Student Worker Payroll Calendar- Student Employment Work Authorization Request form deadlines, pay date, and timesheet deadlines can be found here. 

 

Support for Supervisors

 

The University Student Worker Program is coordinated through a joint effort by the Center for Career Services, Human Resources, and Payroll.  If you have questions about the process please feel free to contact us.


Career Services
(203) 392-6536  

Human Resources
(203) 329-5567  

Payroll
(203) 392-5430



Frequently Asked Questions for Supervisors- Want to find out more about how to hire student workers, how much to pay them and how to get them on the payroll?   For answers to these and other questions review the FAQ's for supervisors.

Supervisor Training - All employees who supervise student workers are required to attend training.  If you have already attended and would like a refresher view the most up to date PowerPoint presentation.  If you haven't attended view the PowerPoint to get started, contact the Center for Career Services with any questions, and look for e-mail communications regarding the next training.  We look forward to seeing you there.   


*Please note that the University Student Worker Program is not to be confused with Federal Work-Study, which is coordinated by the Office of Financial Aid and Scholarships, located in the Wintergreen building.   They provide placement for those students who have been awarded Federal Work Study as a part of their financial aid package.   Financial Aid is located on the web at:
http://www.southernct.edu/financialaid/