Hiring a University Student WorkeR

 

As a supervisor of student workers you are an integral part of a student's learning experience.  For many students, an on-campus job may be the first time they will be working.  In addition to completing the necessary forms, take the time to ensure that both you and your student worker will have a smooth transition, by going over general guidelines such as the student worker policy statement, the payroll calendar, the job description, and your department's policies and expectations. 

 

Supervisors should initiate the following forms:

*REVISED AUGUST 2011

 

Work Authorization Request Form - This form must be completed by all supervisors in conjunction with their student workers twice a year (beginning of the academic year and summer).  

After you have completed the Work Authorization Request please direct students to the student worker web page to complete additional paperwork.  Remind students that the Work Authorization will not be stamped without proper ID, as required by the Federal I-9 form.   

Under 18- Students require working papers if they are under 18 years of age; the supervisor must complete a promise of employment.

Supervisor Verification Form-  If you are employing an international student you must complete this form and have the student bring it to the International Student Office, so that the student can be given the necessary paperwork to obtain a social security number.  International students must obtain a social security number before beginning their on-campus jobs.

 

Please post the following INFORMATION in your department and review IT with BOTH new and returning student workerS:

On-Campus Student Worker Handbook- (The handbook is designed to be printed double sided and folded down the middle.) Signing the Student Employment Work Authorization form indicates that you have read and understood the policies contained in the handbook.  

Student Worker Payroll Calendar- Student Employment Work Authorization Request form deadlines, pay date, and time sheet deadlines can be found here.

 

Support for Supervisors 

The University Student Worker Program is coordinated through a joint effort by the Center for Career Services, Human Resources, and Payroll.  If you have questions about the process, please feel free to contact us.


Career Services
(203) 392-6536  

Human Resources
(203) 329-5567  

Payroll
(203) 392-5430



Frequently Asked Questions for Supervisors- Want to find out more about how to hire student workers, how much to pay them, and how to get them on the payroll?   For answers to these and other questions, review the FAQs for supervisors.

Supervisor Training - All employees who supervise student workers are required to attend training.  If you have already attended and would like a refresher, view the most up-to-date PowerPoint presentation.  If you haven't attended, view the PowerPoint to get started, then contact the Center for Career Services with any questions and look for e-mail communications regarding the next training.  We look forward to seeing you there.   


*Please note that the University Student Worker Program is not to be confused with Federal Work-Study, which is coordinated by the Office of Financial Aid and Scholarships, located in the Wintergreen building.   They provide placement for those students who have been awarded Federal Work Study as a part of their financial aid package.   Financial Aid is located on the web at:
http://www.southernct.edu/financialaid/