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Office Assistant Undergraduate/Graduate Admissions

Open To:                              The Public

Location:                              Undergraduate/Graduate Admissions (reports to 2 departments)

Hours:                                   8:00 a.m. – 4:30 p.m.

Salary:                                 $40,901.05 - $53,663.17

Closing Date:                       December 29, 2017

Guidelines for Job Class Code: This class is intended for use where incumbents provide general clerical support to an office operation or provide support to a Processing Technician in the completion of a total processing service. Support provided must require independent judgment and initiative in meeting objectives and in making the correct choice between defined alternatives and sequential procedures. This class is distinguished from the Secretarial classes in that the primary function is to provide clerical support of the processing nature, as opposed to secretarial support.

Examples of Duties: Types a variety of materials in relation to other duties or as assigned; enters and retrieves data on personal computers and computer terminals, Sets up and maintains office procedures, filing and indexing systems and forms for own use. Composes routine correspondence. Compiles and generates recurrent technical, statistical or financial reports requiring judgment in the selection and presentation of data (format).Provides general information and referral services in response to citizen complaints or questions regarding an agency's services or authority; responds to inquiries from other work units or departments/agencies; applies agency policies and state statutes and regulations in determining case status or responding to requests for procedural assistance; may lead lower level employees in carrying out assigned clerical functions. Maintains calendars of due dates and initiates recurring work or special clerical projects accordingly; processes a variety of documents in determining routine case status; exercises discretion in choosing appropriate follow through procedures within defined guidelines including assembling and reviewing incoming materials for accuracy, completeness and conformance to established guidelines and agency policy and procedures, verifying information through use of internal resources and contacts with sender and other work units and soliciting additional information as required by phone or form letter; processes purchase requisitions/purchase orders for subsequent action; prepares payment lists and billing invoices; receives shipments of materials and matches/verifies shipment or billing invoices against original purchase orders; maintains billing control cards, files, journals or account ledgers by posting credits, expenditures, interest, etc.; figures payments, costs, discounts and adjustments using prescribed methods and formulas; receives monies in various forms such as cash, checks and money orders and prepares for deposit.

Knowledge, Skill and Ability: Knowledge of office systems and procedures including proper telephone usage and filing; oral and written communication skills; skill in performing arithmetical computations; basic interpersonal skills; ability to perform a full range of clerical tasks; ability to operate office equipment which includes personal computers, computer terminals and other electronic automated equipment; ability to operate office suite software; ability to schedule and prioritize workflow; ability to read and interpret complex instructions.

Minimum Qualifications – General Experience: Two (2) years' general clerical work experience.

Minimum Qualifications – Substitutions Allowed: College training may be substituted for the General Experience on the basis of fifteen (15) semester hours equaling six (6) months of experience.

Preferred Qualifications: Experience planning and executing special events and meetings. Strong oral and written communication skills.  Experience using software for uploading and managing large volumes of files.

APPLICATION INSTRUCTIONS: Qualified candidates who meet the above requirements may apply by going to and click on the posting for the Office Assistant Southern Connecticut State University and follow the instructions to apply for the position at the end of the posting.

In accordance with Board of Regents policy, all candidates for employment at Southern Connecticut State University are subject to a pre-employment background investigation, including criminal background check and reference check. Selection for employment is contingent upon satisfactory completion of the background investigation.


The State of Connecticut is an equal opportunity/affirmative action employer and strongly encourages the application of women, minorities and persons with disabilities.