Open To: Public
Location: Various Academic Departments (3 positions)
Hours: 8:00 a.m. – 4:30 p.m.
Closing Date: December 29, 2017
Description of Duties: In addition to functions described in the Secretary specification incumbents in this class must have a thorough knowledge of and responsibility for a total office operation. Understanding of organizational policies must be demonstrated by regular relating of information regarding agency policies and procedures via telephone, in person and/or correspondence. This class is not intended for use as an assistant to another administrative secretary or an Administrative Assistant but as a personal secretary to an administrative official. See addendum for differentiators between the Secretarial and General Clerical job series.
Minimum Qualifications – General Experience Three (3) years' experience above the routine clerk level in office support or secretarial work.
Minimum Qualifications – Special Experience: One (1) year of the General Experience must have been as a Secretary 1 or its equivalent.
Minimum Qualifications – Substitutions Allowed: College training in the secretarial sciences may be substituted for the General Experience on the basis of fifteen (15) semester hours equaling one-half (1/2) year of experience to a maximum of two (2) years.
Preferred Qualifications: Designs and creates fillable PDF forms, documents policy and procedures by way of reports, flow charts and spreadsheets; handles web page updates via content management (no programming experience needed).
Knowledge, Skill and Ability: Considerable knowledge of office systems and procedures; considerable knowledge of proper grammar, punctuation and spelling; knowledge of business communications; knowledge of department's/unit's policies and procedures; some knowledge of business math; interpersonal skills; ability to schedule and prioritize office workflow; ability to operate office equipment which includes personal computers other electronic equipment; ability to operate office suite software; ability to take notes (shorthand, speedwriting or other method acceptable to the supervisor).
APPLICATION INSTRUCTIONS: Qualified candidates who meet the above requirements may apply by going to https://www.jobapscloud.com/ct/ and click on the posting for the Secretary 2 position (Southern Connecticut State University) and follow the instructions to apply for the position at the end of the posting.
In accordance with Board of Regents policy, all candidates for employment at Southern Connecticut State University are subject to a pre-employment background investigation, including criminal background check and reference check. Selection for employment is contingent upon satisfactory completion of the background investigation.
The State of Connecticut is an equal opportunity/affirmative action employer and strongly encourages the application of women, minorities and persons with disabilities.