University Registrar Job Description
POSITION TITLE: Registrar
RANK: Administrator VI
DEPARTMENT: Registrar's Office
SUPERVISOR: Associate Vice President of Enrollment Management
Reporting to the Associate Vice President for Enrollment Management, the Registrar is responsible for all functions and services related to the registration and graduation of students. Working closely with the Enrollment Management Council, the Registrar is part of the University team responsible for ensuring enrollment goals are met, consistent with the University Strategic Plan and System priorities.
- Responsible for establishing a student-centered culture within the Registrar's Office, including the supervision and evaluation of staff.
- Supervises the registration of continuing and incoming students.
- Responsible for the assessment of transfer credit and transfer credit applicability toward degree.
- Responsible for the evaluation of credits earned for degree completion/graduation.
- Responsible for compliance with related University policies, procedures, and schedules.
- Oversees University's residency requirement policies including the determination of residence status for currently enrolled students; and the residency requirement for new students transferring from other colleges.
- Advises students, faculty, and deans regarding the operations and policies of the Registrar's Office.
- Responsible for the University's grade reporting and maintenance of permanent student and academic records.
- Responsible for maintaining transcripts and storing academic data in the Student Information System.
- Verifies eligibility for graduation, including resolving any emerging issues/problems that relate to eligibility for commencement.
- Compiles and shares statistical reports related to Registrar's functions/responsibilities.
- Verifies and notifies Deans of students referred for Dean's Lists, dismissals, and probation.
- Prepares and monitors the annual budget of the Registrar's Office.
- Performs other duties and responsibilities related to those enumerated above which do not alter the basic level of responsibility of the position.
Master's degree and five years of experience in college administration, including three years in a records' office, demonstrating ability to formulate and implement relevant policy and supervision of staff required. Knowledge of an integrated database, preferably banner. These qualifications may be waived for individuals with appropriate alternate experience.