CSU Research Grant-General Information
Congratulations on receiving your CSU Research Grant. Best wishes for a successful program. The information that follows will help you in achieving the success that you wish.
The amount of the award was specified in the letter you received from the CSUS Chancellor. Please exercise care in planning your project to ensure that you do not exceed this amount.
The grant money must be used during the time specified on the CSUS official request for proposals.
Payment Options
Upon awarding of your grant, you will be asked to complete and sign a payment option form. As a CSU Research Grant recipient, you have one of two payment options: 1) the administration of funds for supplies, materials, equipment and travel expenses by the University; 2) a lump sum expense check for supplies, materials and equipment only. You may also take a portion of your award (up to $2,500.00 only) as a supplement to your salary because the project does not include funds for supplies, materials, or equipment.
Option 1: Administration of Funds by the University
With this option, a Banner organization will be set up for each grant awarded in the name of the recipient. When a joint proposal has been funded, one faculty member will be identified as the primary project manager for administrative purposes. The University will administer the expenses for your project through the procedures described below. Please note that all expenses must be itemized and included in your budget. Please Note: University Assistants and student workers must be paid out of Option 1. Consultants should also be paid our of Option 1.
For supplies or materials under $100 (in total), you may purchase the items yourself and submit an Employee Voucher - Travel and Other - For Expenses Incurred in the Service of the State of Connecticut (CO-17XP) form, with original receipts attached, to Faculty Development for reimbursement. This reimbursement will be charged to your Banner organization. Please note that the University will not reimburse employees for Connecticut State Sales Tax. For complete information and regulations on reimbursement for out-of-pocket expenses, please visit: http://www.southernct.edu/accountspayable/policies/reimbforoutofpocket100/.
For items equal to or greater than $100, please complete a Purchase Requisition (to issue a Purchase Order) and submit to Faculty Development before purchase. Allow two to four weeks for the processing of your order. For complete information on purchasing procedures and regulations and to obtain a Purchase Requisition form, please visit: http://www.southernct.edu/purchasing/.
For travel expenses, a completed Travel Authorization is required for ALL travel involving any non-mileage expense greater than $25 per trip, REGARDLESS OF THE FUNDING SOURCE(S). This Travel Authorization MUST receive approval from your Chairperson, Dean, and the Provost/AVP before date(s) of travel.
The purpose of having a Travel Authorization on file in the Travel section of the Accounts Payable Department is to support your being on official university business while traveling. The travel authorization supports coverage of workers' compensation should an unfortunate accident or emergency occur while you are traveling.
For current travel (and all other) procedures, please visit:
http://www.southernct.edu/finadm/policiesprocedures/.
Option 2: Lump Sum Expense Check for Supplies, Materials and Equipment
An expense check will be issued to you directly from the Accounts Payable Division. When a joint proposal has been funded, one faculty member will be issued the check (please inform Faculty Development to whom check will be issued). Please note that the funds from this check may be used only toward supplies, materials and equipment. A full financial report (including original receipts and other documents) must be filed with Faculty Development upon completion of the project if you select this option.
Supplement to Salary
A portion of your CSU Research Grant award may be processed as a supplement to your salary if the project does not include funds for supplies, materials or equipment. The stipend will be reflected in your Payroll check and will be subject to usual tax deductions. Stipends may not exceed $2,500.00.
Submission of Grant Reports
Regardless of which payment option you choose as a recipient of the CSU Research Grant, a report must be filed with Faculty Development. You may submit your report to the attention of Ms. Jennifer A. Hudson, Operations and Grants Manager, Faculty Development.
