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Proposal for Departmental Management Information System (DMIS)

Prepared by James Michael Kusack 27 May 07.

Vision:


Academic departments are collegial, self-management systems that depend on variety of external and internal governance documents, bylaws, tradition, and local lore in order to achieve departmental and university goals.

Because departments depend on volunteer service (committee chairs, for example) and elected officials that regularly change roles -- especially Department chairs -- the complex system of rules, policies and practices can be inefficient and ineffective without a good information system to guide departmental leaders and maintain the organizational memory.

This proposal will outline a method for constructing a Departmental Management Information System (DMIS), which is a mechanism to

  1. Provide direct access to governing and policy documents.
  2. Provide a calendar or scheduling tool what will extract schedules and dates from the relevant governing documents and synthesize that information into a single, functional scheduling tool.
  3. Provide a student charting-tool, which will track students from application to alumni status.
  4. Provide a Departmental Repository for easy and direct access to minutes of departmental and committee minutes, membership of committees, copies of departmental correspondence, and other relevant documents.
  5. Provide manuals for operation of the department for the Department Chair, the Department Secretary, and Committee Chairs.
  6. Provide an operation manual for the creation and maintenance of the DMIS.

See: full DMIS Proposal