The Services and Honoraria Request Form (SHRF) form is used for the commitment of funds concerning all non-employment contracts for personal services under $3,000 that are required and are not issued on a purchase order. Services and Honoraria Request Form services include assistance and services performed by individuals, partnerships, or corporations of a professional or technical nature, professional services normally associated with academic guest lecturers or speakers for a university event. Honoraria are not to be used in place of hiring regular, full-time, part-time, or temporary employees. Honoraria will not be authorized for work that has been recognized as belonging to one of the collective bargaining units within the Board of Regents for the Connecticut State Colleges and University.
The SHRF should be processed not less than ten (10) business days prior to the engagement. All information on the SHRF must be completed.
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- Connecticut State University System Procurement Manual
(includes Personal Service Agreement policies and procedures)
***Effective Immediately***, *all* Service and Honoraria Requests (SHRF) must include a completed W-9 - Request for Taxpayer Identification Number and Certification. IRS guidelines require certification of every contracted service vendor for tax reporting purposes. It is the Project Director's responsibility to obtain the W-9 from the contractor. To maintain confidentiality of the information provided on the contractor's W-9, please request the contractor to fax their completed W-9 to the following secure fax: 203/392-9990. The W-9 is required only once unless the contractor's taxpayer information changes (i.e. name change, vendor status, etc. The W-9 shall be maintained on file in the Accounts Payable Department. Please note that payment to the contractor for services provided shall not occur unless a W-9 is on file. To inquire whether the University already has a W-9 on file, please contact the Accounts Payable Department at X 26844.
**W-9 Tax Identification form must be attached to EVERY Honoraria BEFORE submitting to Procurement Services, See a blank W9 below**
- Services and Honorarium Request Form - Fillable format updated 10/23/2015******
Due to concerns regarding the dissemination of personal information, please do not include individual contractor social security numbers on the Services and Honorarium Request Form. Federal Employer Identification Numbers for companies may still be included.
- PSA and Honorarium Additional Tips
- Honorarium/PSA Late Justification Form: updated 1/2/15 *********
- Memo regarding policy & required Late Justification : updated 1/2/15 *******
EMPLOYEE OR INDEPENDENT CONTRACTOR FORMS
Independent Contractor Employee Determination Questionnaire forms are required only if the service provider is an individual providing a service other than a lecture or entertainment. For example, instructing a class or providing photography service.
Duel Employment Forms are required if the service provider is a State Employee, in this case the service provider can only be paid at total of $99.99 for the services performed.
- Independent Contractor or Employee Determination Questionnaire - updated 5/29/15
- Dual Employment Form - updated 10/30/14
CSU RESOLUTION AUTHORIZATION TO SIGN DOCUMENTS
Resolution concerning Authorization to Sign Documents for the Connecticut State University System
For questions regarding Honoraria please contact:
Cynthia Shea-Luzik at (203) 392-5490
Shawna Cleary at (203) 392-6703