Secure Meeting allows faculty and staff to securely schedule and hold online meetings between both in-network and out-of-network users. In meetings, users can share their desktops and applications with one another over a secure connection, allowing everyone in the meeting to instantaneously share electronic data on-screen. Meeting attendees can also securely collaborate online by remote-controlling one another's desktops and through text chatting using a separate application window that does not interfere with the presentation. The current configuration supports up to 20 online/remote attendees.

• Creating an instant or support meeting
• Creating a standard meeting
• Join a meeting

For more information about creating or joining a meeting, access the Secure Meeting Help from the Help menu in the Meeting window.

Instant or Support Meeting

The instant or Support meeting features allows you to create and join a meeting in a few simple steps—you do not need to specify a name, time, user list, or other meeting details. Instead, Secure Meeting quickly creates a meeting for you using the default settings. To create an instant or support meeting:

1. Log into https://remote.southernct.edu with your Windows username and password.
2. click the Meetings button on the upper right hand corner (faculty and staff only).
3. Click Support Meeting if you wish to create and join a two-person meeting.
4. Click Instant Meeting if your meeting involves more than two people.
5. If you want to change the meeting password, modify the default value in the Password field.
6. For Instant Meeting, if you want to mask the names of meeting attendees, select the Hide Attendee Names checkbox. When you select this option, the meeting conductor and presenter can see the names of all attendees, but all other attendees can only see their own names and the names of the conductor and presenter.
7. Click Start Meeting.
8. Convey the following information from the Join Meeting page to your meeting invitees so they can easily join the meeting:
• Meeting URL—Invitees need to enter this URL in their Web browsers in order to access the meeting.
• Password—Invitees need to enter this password in the meeting sign-in page in order to join the meeting.


9. If you want to see the default settings for an instant or support meeting once it is created, navigate back to the Meetings page and click the Meeting Details link for the meeting.

Standard Meeting

Scheduling a meeting consists of specifying a name, description, start time, start date, recurrence pattern, duration, password, a list of invitees, and the email addresses of the invitees.

1. Log into https://remote.southernct.edu

2. At the top of the home page, click the Meetings button.

3. Click New Meeting.

4. Enter information in the General Information section of the Meeting Details page if you do not want to use the default settings generated by the system:

• Name—Enter a brief description (100 characters or less) that identifies the meeting’s purpose. (If you do not enter a name, Secure Meeting generates one for you.)
• Teleconference Info—Enter the phone number that attendees should call in order to participate in the audio portion of the meeting. (The default value is empty.)
• Agenda—Enter additional information (1,000 characters or less) such as a description of the meeting’s purpose. (The default value is empty.)
• Meeting Password—Enter a meeting password for out-of-network invitees. (Depending on how your administrator configures the system, Secure Meeting may automatically generate a password for you, allow you to create your own, or allow you to create a meeting without a password.)
• Display password in meeting notification email—If available, select this checkbox to include the meeting password in the automatic email notification that Secure Meeting sends to invitees. (The default value is unselected.)

5. Enter information in the Date and Time section of the Meeting Details page that include Date, Start Time, Duration, and Recurring.

6. Enter information in the Invitee section of the Meeting Details page that include:

• Hide Meeting Attendees—If you want to mask the names of meeting attendees, select this checkbox. When you select the Hide Meeting Attendees option, the meeting conductor and presenter can see the names of all attendees, but all other attendees can only see their own names and the names of the conductor and presenter.
• Add Secure Gateway Users—Use options in this section to invite in-network users to your meeting.
• Add Other Users—Use options in this section to invite out-of-network users to your meeting.
• Set As Conductor—By default, Secure Meeting appoints the meeting’s creator as the conductor and displays (Conductor) next to his name to indicate that he is responsible for overseeing the meeting. If you want to make another in-network invitee responsible for conducting the meeting, select the invitee’s name in the list and click Set as Conductor.
• Set Email—When you add an in-network user to the invitee list, Secure Meeting displays his email address next to his name. Or, if no email is available for the user, Secure Meeting displays <email missing> next to his name. If you want to specify a temporary email address for the user or override the existing email address:
  • Select the invitee’s name in the list.
  • Click Set Email.
  • Enter an email address for the invitee.
  • Click OK.

7. Click Finish. Secure Meeting displays the meeting in the calendars of in-network invitees. Secure Meeting also sends email invitations to the meeting invitees with known email addresses.

Join a Meeting

You can join the meeting by logging into remote.southernct.edu or via the URL provided in your Secure Meeting invitation email.

• At the top of the remote.southernct.edu home page, click the Meetings button.
• Find the meeting you want to join using the Daily, Weekly, and Monthly tabs as well as the calendar navigation tool.

or

• Click the Meeting Venue link provided in your Secure Meeting invitation email or the Join URL link provided in your Microsoft Outlook invitation email.
• If you are not signed into remote.southernct.edu and want to join the specified meeting, enter your name and the meeting password and click Join.

1. Click Join Meeting to join a meeting to which you have been invited or Start Meeting to launch a meeting that you created.
2. Once you have successfully joined, the Secure Meeting window opens. Use this window to view meeting attendees and their roles, pass presenter and conductor rights to other attendees, or to open the chat window to communicate with other attendees.
3. Click End Meeting (if you are the meeting conductor) or Exit Meeting (all other users) when you want to leave the meeting.