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Software Inventory
To ensure that SCSU meets the standards established by the State of Connecticut's Software Inventory Control Policy and Procedures (Chapter 7 of the State's Property Control Manual), starting July 1, 2009, software-related purchases made by departments or individual employees must be captured and recorded.
To facilitate this process, the on-line purchase requisition has been updated and includes a question concerning software-related purchases. The software-related question must be answered by the purchase requester before the purchase requisition may be completed. Additionally, for software-related purchases costing less than $100 that are processed as either a direct pay purchase or as an employee reimbursement completion of the new Software Inventory Information form is required. This form must be completed and returned to the Office of Information Technology. Note that no software can be installed on university-own computers without proof of purchase/licensing.
Hardware Inventory
OIT works closely with Facilities to keep an up-to-date inventory of computing equipment. When it is time to replace your primary work computer, an IT staff will contact you to schedule an appointment. Prior to obtaining an university computer as your primary work computer, you must fill out Form IT-001. IT will not release the equipment to you without required signatures.
If you are requesting a secondary computer, you should also fill out Form IT-001 with justification and approval from your Vice President or CIO. Send the completed form with required signatures to IT Help Desk. An IT staff will contact you when a computer becomes available.
Note that all equipment must be present during department's annual physical inventory.
Prior to removing an university computer to an off-campus location, you must fill out Form I-003 and forward the completed form to Facilities. You must notify Facilities in writing when the equipment is no longer being used off-campus.
If you resign from the University or your position has been terminated, you are required to return the equipment to IT Help Desk prior to your departure. Fill out Return of Equipment Form with required signatures and bring it to Human Resources for your exit interview.
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