University Library Committee

May 6, 2008, 1pm

Present:        Hugh Davis (Chair), Chris Baum (Library Director),

Shirley Cavanagh, Rebecca Hedreen, Winnie Shyam,

Rob Snyder, Clyde Weed

University Library Committee Membership

Next year the ULC will need to fill several vacancies on the University Library Committee. We will need additional members from faculty in the academic schools and committee representatives. Bob Jirsa, who currently is a representative from the Senate, will not be serving on the Senate.  Shirley Cavanagh has resigned from the ULC, and a librarian will be elected from the library faculty.  Hugh Davis will be retiring from the University next year but will remain a ULC member for next year. Clyde Weed, from the Political Science Department, will be the Chair of the ULC next year. Chris would like all members to attend meetings regularly and actively participate in the committee.

Library Move to the New Addition

Chris announced that the library move is scheduled for the week of May 19-23, as long as the library receives a temporary certificate of occupancy. During this time the library will be closed to move staff and offices to the new building. We will reopen in the new building on Tuesday, May 27, at 8:00am. The book move of all library collections will take approximately 4-6 weeks and will be happening while the library is open.  The library will maintain all services and will retrieve library materials from both buildings.

Budget

Chris reported that she hasn’t received the library budget for 2008/09. She also expressed concern about a recent proposal to shift the funding for our consortia library databases and electronic resources back to the CSU libraries. At a recent meeting with the CSU library directors, George Kahkedjian, Chief Information Officer in the CSU systems office, indicated that the CSU office no longer wants to fund the electronic resources currently covered by the system office. He recommends that the CSU libraries pay for half of the database costs in fiscal year 2009 and cover the entire costs in fiscal year 2010.  The system office pays for some highly used databases such as JSTOR, Ebsco databases– Academic Search Premier, PsycArticles, Business Source Premier and for the maintenance of our integrated library system (Innovative Interfaces Inc.). This recommendation would have an immediate impact on our acquisitions budget if our library had to pay for these electronic resources.  Hugh would like to request a meeting with Provost Williams to discuss this budgetary issue. Chris responded that this recommendation is not a “done deal” but would like other faculty and University committees to contact the Administration and lobby against this proposal.

Hugh recommended that next year we have non-member librarians come to the ULC meetings and talk about their area of specialization. Previously we did have the Bibliographic Instruction Librarian speak to the committee about the instruction program and services. Other librarians could talk about their departments or the library services/programs available. Everyone agreed that this was a good suggestion and should be implemented next year. Since this was our last meeting for the semester, no meeting date was scheduled. Clyde will call the next meeting in the fall.

Respectfully Submitted,

Shirley B. Cavanagh