Board of Clubs and Organizational Management

Minutes From 10/6/09

Meeting Called to order at 6:00pm

Members in Attendance: Leslie Betters, Nicole Cassidy, Stefan Keller

1. I.            Resource Room
   1. The designer changed that date of the resource room meeting to Tuesday at 12:30pm and this could mean that the resource will not be able to be completed until next semester

1. II. Brainstorming
   1. a. We decided to brainstorm about what we do at cluster meetings
      1. i. The first thing we wanted to do was have introductions and allow the clubs to meet and greet each other so they feel comfortable
      2. ii. We wanted to have a discussion about the importance of collaborating between clubs and organizations
      3. iii. We want to talk about some of things SGA does that relate to clubs and organizations
      4. iv. After that we want to have a question and answer period so that clubs can voice their concerns

Meeting Adjourned at 6:25pm

Student Government Association

Minutes for Friday, September 18, 2009

1. I.            Meeting called to order at: 1:06 p.m. –Willie Garcia
2. II.            Roll call:

a. Representatives at Large:  Absent: Dan Rosa   Late: Sharise Tucker, Andrew Marullo, Rick Dematties

b. Student Guests: Maggie Lonczewski, Nicole Cassidy, Nick Guido, Chris Rosa, Jeff Clancy, John Eno, Mary Higgins, Marisa Genova, Andrew Pugliese, Mike Cipressi, Amandeep Kaur, Sahil Panwar, Jermaine Williams, Jay Henderson and Andrew Chu.

1. III.            Approval of Minutes: Brianna makes a motion to approve the minutes, Brian seconds. Minutes for September 11, 2009 approved.
2. IV. Guest: Tyler Wentland a graduate intern from the Women’s Center spoke on the work he will be doing on the Men’s Initiative this semester. He thanked SGA for our support with funding for the First Year Experience program that is linked with the initiative he is working on. This semester some programs will be sponsored by the Men’s Initiative. Tyler requested that a member of SGA introduce the speaker on Wednesday, September 23^rd, at the “Voices of Men” program. He would like the support of all student leaders but emphasized the specific need for our male student leaders to support this initiative.
3. V.            President’s Report: Willie Garcia
   1. SMART Initiative: The pick up date was Wednesday, September 16th and it went very well. Students were very appreciative and the university photographer even came to take pictures. There are still about 20 students who haven’t picked up their computers; and there will be two more pick up dates Wednesday, September 23rd and Friday, September 25^th .
   2. Committee Representatives: If anyone is available Wednesdays at noon to serve on the Faculty Senate, please Willie.
   3. Vice President’s Report: The board chairs meeting will be immediately after this meeting. SGA Members need to be regularly attending events that SGA sponsor. Willie, Ben and Chuck will be attending the Student Advisory Board (SAB) meeting, with the  three other CSU schools next Friday. If you have anything you would like for them to speak about, please let Ben know before next Friday.
   4. Secretary’s Report: Attendance procedures have changed from least year, roll will be taken for members of SGA, and a sign up sheet will be passed out for all other students in attendance. It is important that student guests sign in so that we know how many meetings you have attended. The minutes will now be posted on the SGA website.
   5. Treasurer’s Report: Copies of the budget are available on the side table for your review.  All purchase requisitions need to go through Quinton and Char so that the money is properly disbursed through the correct org. number. Email or see Quinton during his office hours if you have any questions.
   6. Day of Service: There is a sign up sheet, if you are interested, please sign up. All SGA members must be in attendance for this event!
   7. Board Reports: Ben- Board chairs, must have a definite meeting times established by next week.
   8. BSI: Chuck- At the last board meeting BSI discussed the locker situation; there is a waiting list for lockers in the student center. There are over one hundred lockers available in Morill that will hopefully be issued to students on the waiting list soon. Chuck spoke with Angela Todaro about the landscaping in the residential quad area and BSI will be meeting with IRC necessary improvements. BSI will also begin working with the residence life staff to host student forums in the residence halls. Tentative dates have been set for September 30, October 5^th, October 7^th at 7 p.m. They also hope to hold public forums in Connecticut Hall and the Student Center this semester.
   9. BOF: Mo- Meetings are Mondays at 3:30 p.m. next to the meeting room around the corner of the SGA office. If you are interested, please see Mo after meeting.
   10. BEIM: Katie P.- BEIM is reviewing office hours and emails will come out soon. Remember to email Katie when you sit your hours and include an overview of what you worked on. If the email system is down please email from your personal account. Missing office hours will result in a missed meeting and action will be taken. Please avoid having a lot of friends in the office for long periods of time. If there is free time during office hours, members should stop by Student Life to see if there is anything to help with.
   11. BCR: Sharise- Constitution Day is coming up. We will celebrate on Thursday, September 24^th and would love some volunteers to help with this day. Anthony is working with us on coordinating activities. Since we receive money from the Federal Government we are required to celebrate Constitution Day. BCR meetings are Tuesdays at 1:30 p.m.
   12. BPR: Tom- The board is working on a newsletter for students, if you have anything to add to it, please see Tom. Hopefully this will be done by next week; we are trying to work with the newspaper. BPR meetings are Fridays at 3 p.m.
   13. BOCOM: Stefan- BOCOM has not yet set a permanent meeting time, but this week they will meet Tuesday at 6 p.m. in the SGA office. This week BOCOM worked on the survey regarding the leadership retreat weekend. The clusters will be sent out information soon. Club attendance rates have been very good this year. There has also been great attendance at athletics events.

1. VI.            New Business:
   1. College Night: Matt- Matt worked at the event and reported that he saw a good amount of people from Southern there. The shuttles came back and forth from Southern all night. There was a facebook group about it, and posters around campus.
   2. Homecoming: Leila- The promotions for the week have begun to go out. Homecoming King and Queen Guidelines will be sent out soon!
   3. Friday Night Free for All: Brian- Southern Slumber will be the next FFFFA event on October 9^th which is a PJ party on the 3^rd floor of the student center. FFFFA is considering the possibility of doing a Halloween event.
   4. d. SAFAC: Ben- The committee met this Tuesday and approved two events.  The committee is looking to direct everyone into using campus resources as much as they can. The committee is definitely helping with the communication between IRC, ProCon and SGA. Proposals go to the chair of the committee (Ben), and are then discussed at the meeting. Any initiates that were set up last year, such as late night programming and Thursday nights would go to SAFAC, but clubs and organizations can go to BOF if they need help with conferences and budgets.
   5. Uniforms: Ben- The polo’s that SGA ordered are still not finished. The fleeces are in production right now, along with T-shirts which will be coming in soon.
   6. Shuttles: On Saturday there were 90 passengers to the mall, and the rest of the days were similar to last weekend.
   7. VII. Announcements and Concerns:
      1. Last year the BOF allocated money for the Abraham Lincoln bicentennial celebration for this year, November 20^th, see Quinton for more details.
      2. Thank you to everyone that came out to our events this week!
      3. There has been great feedback about the events that have been going on, we really need to keep supporting all the events that are done on campus.
      4. Thanks for attending our meeting, continue to stay involved and help whenever possible.
      5. Adjourn:  Sharise moves to adjourn, Brianna seconds. Meeting adjourned 1:55 p.m.

Student Government Association

Minutes for November 3,2009

I. Attendance: Sharise Tucker, Benjamin McNamee, Brianna Weller, John Eno

II. Meeting called to order: 1:36 pm

III. Old Business: Sharise said that she made a binder with all of the constitutions that have come before the board this semester. The binder has two section with one having SGA`s original and new constitutions and the process in it. The other half will be split into the stage that each club or organization is in. Sharise said that she wants to pass it along to the new board chair. Sharise said that before the meeting she sent an email to intervarsity fellowship so she had not heard back from them yet. She talked to the person in charge of Elohim and told them that the campus already has a bible study group . Sharise emailed STAT and Doreen told her she was setting up an interest meeting which will be held on November 11 between 1-2pm in the Alumni Relations office. Sharise has suggested to her that she should hold her meeting in the student center. Brianna just recently talked to Corey from SCSU TV who said that they would get her their constitution very soon. Brianna also talked to the college health corp. who haven’t responded back to her. She will email the person again.  Brianna also talked to Sean from paranormal society she found out that he is busy and hasn’t been able to finish up the process. Ben has read the constitution to Lotus they don`t have the interested person quota of ten people. It is including one graduate student. They have two executive board positions and more need to be added.  The group can only have undergraduates as active members.

IV. New Proposals:

-No new proposals.

V. Meeting Adjourned at 1:49

Moved into Constitution Committee meeting

Student Government Association

Minutes for September 22, 2009

I. Attendance: Sharise Tucker, Benjamin McNamee, Brianna Weller, Chris Piscitelli and Salvatore Rizza

II. Meeting called to order: 1:32 pm

III. New Business:

-Each of us looking at other CSU SGA’s constitutions to see if there is anything they do that we would like to add to ours.

-We discussed the process on how we go about ratifying the constitution.

-We will be starting to work on the changes of the constitution on October 6^th at 2 pm so if anyone has any interest in being a part of it please be present at that meeting. If you choose not to show up and use your voice, once the constitution is done, its done.

-We discussed holding an open forum for SGA members (and anyone) to attend to look over constitution once it is done and if they would like to discuss something about it with us, to show up on the designated day (which has not been set up yet).

IV. New Proposals:

-Symphonic Pulse Dance Company

- Elohim Bible Study Club

-Intervarsity Christian Fellowship

-SCSU Chapter of Pi Sigma Alpha Political Science Honor Society

IV. Meeting Adjourned at 2:30

Student Government Association

Minutes for September 25, 2009

Meeting started at 5:36 pm

Attendance: Katie Pomes, Jen Haddad, Rick Dematties

1. Jen and Rick made new attendance sheets for the meetings and for office hours.
2. Katie went through the e-mails and checked off who did their office hours for the week and who did not.
3. We all organized the binders in the office and put everybody’s e-mails in their sections.

Meeting Adjourned at 6:12 pm

Student Government Association

Minutes for October 27, 2009

I. Attendance: Sharise Tucker, Benjamin McNamee, Brianna Weller, John Eno

II. Meeting called to order: 1:37 pm

III. Old Business: Ben said Doreen is waiting for the provisionary status paperwork, so Sharise will be e-mailing them to her. Ben is still waiting for Alison Kelly from Pi Sigma Alpha to e-mail him back. Sharise met with Phil from Association of Progressive Thinkers and will be setting up another meeting with Sal, because there are some things that need to be discussed that we are not sure coincide with Southern’s policies and regulations.  She will also be e-mailing Intervarsity and Christian Fellowship about some changes they need to make to their constitution as well as e-mailing Elohim explaining that we already have groups that provide bible studies, so another one would be redundant. And Brianna is STILL waiting for SCSU TV to bring her their revised proposal so she can finalize it. She also e-mailed Sean from SCSU’s Paranormal Society to see if he is still intending to start his club.

IV. New Proposals:

-No new proposals.

V. Meeting Adjourned at 1:50

Moved into Constitution Committee meeting

Board of Elections & Internal Management

October 7, 2009

Meeting called to order at 1:10 p.m. by Katie Pomes

Roll Call: Jen Haddad and Katie Pomes

1. Jen and myself (Katie) printed out office hours emails from the end of last week and the beginning of this week.
2. We organized the emails and put them in the appropriate binders, as well as did the attendance.
3. I informed Jen that I talked to Denise about stipends and that we are going to put together a questionnaire for the board chairs that they will have to fill out and hand in before we meet to give out stipends. We started to brainstorm ideas and will have a questionnaire finished and sent to Denise by the end of next week.

Meeting Adjourned 1:51 p.m.

Student Government Association

Minutes for October 13, 2009

I. Attendance: Sharise Tucker, Benjamin McNamee, Brianna Weller, Andrew Marvin. Felicia Valentino (late 1:39)

II. Meeting called to order: 1:37 pm

III. Old Business: Ben received the list of interested students from Doreen for STAT and moved to put them into provisionary status and Sharise 2^nd. They were approved for provisionary status. Ben also moved to put Lambda Alpha Upsilon into provisionary status and Brianna was the 2^nd. They were also approved. Ben will be emailing Alison Kelly from Pi Sigma Alpha. Sharise discussed that our advisors discussed putting the Dance Company and Ballroom Club on hold because we believe we do not have the resources or staff for them. She is also working with the Association of Progressive Thinkers and is in the works of setting up a meeting. And Brianna is waiting for SCSU TV and SCSU’s Paranormal Society to bring her their revised proposals so she can finalize them.

V. New Proposals:

-No new proposals.

VII. Meeting Adjourned at 1:50

Moved into Constitution Committee meeting

Commenced: 2:22pm by Chuck

Members present: Chuck Klatt, Rick Dematties, Jeff Clancy, Andrew Chu, Matt Earl, Ben, and Willie

Forums: Did all that we could. Community Coordinators and Angela didn’t hold their parts. Public forums we need clip boards talk to each individual. Brad said we could do it by the theater idea place for us to do an open forum. Pro con did a thing like this and got a whole group of kids. Public forums will be from 2 weeks from this week. To do the Theater thing we just need to talk to Brad.

Greenhouses: Environmental futurists told Jeff that they used it a couple years ago and got kicked out by biology. Brad said we should go up the chain of command within the university. If the problems continue talk to them.

Desks in Morril: Pretty much reclining chairs. Brad said talk to Bob Shealy or heads of departments that use these rooms about this. Needs to be fixed maybe could also be safety problems.

Slabs outside Conn Hall: Possibly posting plexy glass to stop people putting stupid things on there.  Brad said it’s a bad idea because it’s a community board and anyone can put stuff on there. It helps stop the overflow on Engelmann announcement board..

No New Issues

Ground Floor: It can`t is something that goes against Chart wells or the bookstores. Chu said different game rooms. Has to something that is service oriented. There is a possibility of a nail salon.  We would ask that there is to be no fake nails as we have no ventilation in the room surrounded on both sides by business. A tanning place would possibly cause cancer. An arcade would be a good idea. Use it a Public Forum or possibly a survey out to all the students.

Puddles: Will be hard to during the winter to get around with the weather. Need to talk to Bob Shealy because it can a safety problem. That is a definite thing that needs to be addressed.

John will talk to the Bio chair department. Jeff will continue to talk to the environmental futurists. Rick will help Chuck with the puddles in the residential quad and the chairs in Morril.

Adjourned by Chuck at 2:57