Information for Faculty and Staff
SyllaBus Disability Statement
We encourage you to begin the semester with a general announcement or statement included
in your course syllabus, inviting students to express their need for course accommodations,
auxiliary aids, or services. A disability statement opens the lines of communication,
making students feel more comfortable when approaching faculty to disclose their need
for course accommodations or other disability-related needs. A syllabus statement
also helps to ensure that all students are aware of the existence of the Disability
The University has designated the Disability Resource Center (DRC) as the place where documentation regarding a student's disability is on file and where appropriate accommodations are determined. Reasonable accommodations are determined on a case-by-case basis because the functional limitations of each individual and the specific demands of each course may vary. In some cases, the staff of the DRC may consult with a faculty member to determine the essential standards of a course or program of study in order to then determine what constitutes an appropriate accommodation.
Sample Syllabus Disability Statement
"Southern Connecticut State University provides reasonable accommodations in accordance with the Americans with Disabilities Act and Section 504 of the Rehabilitation Act, for students with documented disabilities on an individualized basis. If you are a student with a documented disability, the University’s Disability Resource Center (DRC) can work with you to determine appropriate accommodations. Before you receive accommodations in this class, you will need to make an appointment with the DRC, which is located at EN C-105A. To discuss your approved accommodations or other concerns, such as medical emergencies or arrangements in case the building must be evacuated, please make an appointment to meet with the course instructor as soon as possible."
Faculty Exam Accommodation Information
If the DRC is to host a student's exam, the student must provide a DRC exam envelope to their professor. Upon completing the form located on the outside of the envelope, the professor should deliver it to the DRC with the exam enclosed before the student's scheduled exam time. Completing the exam envelope is critical in assisting us in administering exams.
Upon the student's completion, the exam will be collected, signed, and sealed in an envelope by the proctor. The professor has the discretion to choose how to receive the exam. The student can deliver to exam or it can be picked up by the professor or department secretary.
Please have exams to the DRC office 48 hours before the time of the scheduled exam.
Students arriving late to their exam or quiz will have their time deducted and their
professor will be notified. The DRC will attach a note to the exam packet disclosing that the student was late
and by how much time, and the professor has the discretion to choose a course of action.
If a student is found cheating, the exam is stopped immediately and the professor is notified. The professor has the discretion on how to handle each case.
Rescheduling Exams in the DRC
Students who request to reschedule an exam in the DRC need to have written permission from their professor stating the student's name, course, date and time of the proposed change, as well as the signature of the professor.
We prefer that students pick up a Permission to Reschedule an Exam form in the DRC and have their professor complete the form and return it to the DRC.
Policy for E-Mailing Exams
While the DRC policy is that exams be delivered by the instructor, as this provides an opportunity to clarify issues, complete necessary paperwork, and protect the integrity of the exam, the DRC will accept e-mailed exams under the following conditions:
- Professors must speak with a DRC staff member, not a student worker, to get approval before any exam is e-mailed.
- Exams should be e-mailed to: DRC@SouthernCT.edu. Exams should be e-mailed no later than 8:00am on the day of the scheduled exam. E-mailed exams should include the Test Proctoring Envelope form (see below). Please complete this form and attach it with your exam.
- Due to the large amount of e-mails the DRC receives each day, please write "EXAM" in the subject heading of your e-mail, along with the student's name, so that staff can easily identify the e-mail as an exam.
- The DRC suggests that you send the exam with a "read receipt" to ensure the delivery of the exam to the correct location.
Please note: In order to be available to proctor exams for instructors, DRC staff cannot deliver exams back to the instructors. Instructors can choose to pick up exams in person, send a department secretary to pick up the exam, or have the student return the exam to the department via a sealed envelope.
As with all electronic communication, confidentiality cannot be guaranteed, but the following safeguards will be taken:
- E-mailed exams will only be opened and printed by DRC staff
- E-mailed exams will be deleted once the exam has been printed
- Printed exams will be placed in an envelope and put into a safe drawer where all exams are kept
- When the exam is complete, the exam will be sealed in an envelope and stored safely.
- If you have questions, please call the DRC at 203-392-6828 or stop by EN-C105.
DRC Final Exam Information
Final exams create a high demand for proctored accommodated tests in the DRC. The following guidelines have been developed to ensure that exams are delivered smoothly. Should a professor or student have any questions about the following procedures, they should contact the DRC at least 2 days prior to their exam.
- Students are asked to complete final exam accommodation requests at the DRC 2 weeks prior to the start of final exams. They will then receive a testing envelope to take to their professor.
- Students will be scheduled to take exams in either of the two (2) available time blocks. Exams can be scheduled either at 8 a.m. or 12 noon and is determined by space availability and the student’s exam schedule.
- Professors are asked to have their exams delivered to the DRC at least 48 hours prior to the start of their exam. Note that other administrative and logistical processes take place at the DRC before exams are administered, so we urge professors to please follow this timeline.
- Professors should provide a phone number where they can be reached during exams in case a DRC staff needs an urgent exam issue addressed. Professors can drop exams off at the DRC from 8 a.m.-4:30 p.m. daily or use our after-hours drop box.
- Exams may be emailed only in extreme circumstances and prior notification to a staff member is required 48 hours in advance.
- Completed exams can be picked-up during business hours, 8:30 a.m.-4:30 p.m.
- If professors do not deliver their exams to the DRC on-time, they may be responsible for proctoring the accommodated exams.
- In order to ensure a smooth process and receive their approved exam accommodations, students are required to follow the DRC exam procedures.